AI client coordinator for service businesses
Every client message gets the right next step.
Paste your website. All At Once prepares a private AI client coordinator for enquiries, email replies, and booking. It answers routine questions, qualifies requests, and returns decisions that need you.
One assistant. Four familiar client doorways.
- Website chat turns a high-intent visit into an answer, qualified request, or appointment next step.
- Forwarded email keeps the original client thread while preparing a grounded reply and organised work.
- A branded public client link can be shared in an email signature, proposal, QR code, or social profile.
- Eligible invited-beta accounts can continue supported client conversations through WhatsApp.
- Every doorway uses the same owner-approved knowledge and human-control boundaries.
Built for client-led businesses
All At Once is designed first for established service businesses and growing client-facing teams that spend too much time answering repeat questions, qualifying requests, and coordinating appointments. High-value independent professionals can use the same Pro workflow without a separate product.
Control, trust, and security
- Review early replies before enabling autopilot.
- Unknown or sensitive questions are escalated instead of invented.
- Workspace access is enforced server-side with row-level security.
- GDPR documentation and a Data Processing Agreement are available.
Estimate the time and labour capacity you could recover
Use your real monthly conversation volume, handling time, and hourly labour cost. The calculator recommends the smallest suitable plan, shows direct net value after the subscription, and keeps automation assumptions visible. Estimates exclude speculative revenue from faster replies or recovered enquiries.
Plans that grow with usage
- Free: 15 AI-handled conversations per month.
- Pro: higher conversation, storage, offering, and knowledge limits.
- Team: invite managers and members, assign every activity, control member replies, and get larger limits.
Frequently asked questions
What is All At Once?
All At Once is an AI assistant that triages incoming client messages, answers questions, books meetings, and drafts follow-ups across web chat, a public link, and email. You review the first replies before switching on autopilot.
Which languages does it speak?
Out of the box: English, Dutch, Spanish, French and German. The assistant detects the visitor's language automatically.
Is it free?
Yes. The Free plan includes 15 AI-handled conversations per month, full triage, multilingual replies, and calendar sync. No credit card is required.
Who is it for?
Established service businesses and growing teams with recurring client enquiries. High-value independent professionals can also use Pro when faster replies and less administration justify it.
How long does setup take?
Most people get started in minutes. Connect your inbox and calendar, then import your website or add knowledge so the assistant understands your offerings, pricing, policies and tone.
Does it integrate with my email?
Yes. Forward incoming client emails to a dedicated address and the assistant drafts replies on the thread. It works with Gmail, Outlook, and providers that support forwarding.
Where is my data stored?
Primary workspace data is hosted on Supabase infrastructure. International subprocessors are protected by contractual safeguards, and a Data Processing Agreement is available.
Can I cancel anytime?
Yes. Plans are month-to-month and can be cancelled from the dashboard. There are no cancellation fees, and account data can be exported.
What happens when the AI does not know something?
It flags the question for the owner with the conversation context instead of guessing. The owner's reviewed answer can then be reused for future conversations.